2640 – Business Management System (BMS) - Document Controller

Name: PXL Collective
Price range: $

Reference:: 2640

Posted on: 23 July 2025

We are offering an exciting opportunity for a motivated and experienced Business Management System (BMS) Document Controller to join our London-based team on a hybrid working basis (minimum three days onsite). In this role, you will ensure the efficient execution of system administration and document management, in line with internal and external requirements, company objectives and agreed targets, supporting corporate office and international Business Units. You will bring experience from large global organisations, a strong understanding of governance around policies, standards, and procedures, and the ability to collaborate effectively across diverse cultures.

What you’ll do

Process
- Oversee the entire document life cycle, from issuance to archiving, ensuring compliance with company standards and regulatory requirements
- Manage the document numbering system and allocate unique document numbers, using agreed BMS document convention
- Conduct in-depth audits of the BMS, proactively identifying and rectifying quality deficits, errors, and discrepancies, including the management of document ownership
- Monitor BMS document reviews for completion and ensure for review and overdue notifications are issued
Interfaces
- Serve as the go-to expert for all BMS-related inquiries, offering guidance and support to ensure efficient use of the management system
- Provide guidance and support document and process owners on process mapping
- Regularly meet with document owners and other stakeholders to monitor document progress
Governance & Reporting
- Ensure BMS documents are not only current but also readily accessible to personnel
- Maintain comprehensive and up-to-date document metadata to support efficient document control processes
- Execute stringent quality control measures on BMS documents, aligning them with predefined templates and standards
- Evaluate and update document control procedures and instructions, ensuring they are effective and adhere to best practices
- Generate detailed reports on document status relative to KPIs, providing actionable insights for continuous improvement
System & Training
- Act as the subject matter expert (SME) for the BMS, leading training sessions and offering support to enhance user competency and system utilisation

What to bring

Familiarity with the BMS and understanding how the BMS ensures safe operations and manages risk
Industry Experience: Demonstrated work with BMS processes in the oil and gas sector
Knowledge of BMS Documentation: Awareness of BMS documentation structures and governance
Independent and Collaborative: Ability to work independently while contributing effectively to a team
Strong Communication Skills: Collaborates seamlessly with colleagues at all organizational levels
Detail-Oriented: Maintains accuracy and organizational excellence

What You’ll Get in Return

We are committed to recognising and rewarding hard work and offer a competitive salary and benefits package which includes (but is not limited to) the following;

Company Pension Scheme
Private Medical Insurance
Private Dental Insurance
Group Income Protection Plan
Group Life Assurance
Cycle to Work Scheme
Prosocial Events
Electric Car Salary Sacrifice Scheme

We also believe effective training and development benefits both the individual and the organisation as a whole and contributes to the achievement of the company’s mission. We encourage all our employees to further their skills and experience via various methods of learning. If an employee elects to self-study in their own time, the company will fund the self-study materials and exam fees. Furthermore, once the exam is passed, the employee will be entitled to an incentive bonus.

If you are enthusiastic, willing to always learn and looking for a challenging but rewarding position where you work for a forward-thinking organisation who offer excellent opportunities, please send your CV to talent@prosource.it.

We welcome applications from disabled candidates, so if you have any access needs or may need adjustments in the assessment process - just let us know.

Successful candidates will be subject to background and right to work checks.